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Job Opportunities

 

Full-time/Part-time Office Manager 

JOB DESCRIPTION 

The Office Manager will oversee general office organisation, provide administrative support for staff, and coordinate the company’s shipping requirements. Core tasks include:

- greeting visitors and responding to calls, emails and postal correspondence

- maintaining stationery, printer and general office supplies

- coordinating incoming and outgoing post and courier services

- sourcing comparative quotes and initiating new supplier accounts

- maintaining the office filing systems (digital and print)

- keeping general accounts records and overseeing petty cash purchases

- administering the payroll and human resources requirements

- providing general IT support and liaising with external support companies

- providing support for the Production Manager in producing the company’s publications, including assisting with shipping and logistics for book stock

- monitoring health and safety, security and best practice policies

- managing the delegation of cleaning and office maintenance duties

The starting salary for the role is £16,000 per annum pro rata rising to £18,000 per annum pro rata after a three-month probationary period. The hours of work are 9.30am to 5.30pm, Monday to Friday.

 

PERSON SPECIFICATION

The role would suit a highly organised administrator with excellent time management and strong communication skills. The ideal candidate will demonstrate the following qualities and capabilities:

- evidence of prior administrative or office management experience

- a proven ability to work speedily and accurately across a range of tasks

- excellent organisational and time management skills

- clear and proactive communication skills, with careful attention to detail

- a proactive and common sense approach to problem solving

- a personable and professional manner

- proficiency in MS Office Suite and Mac systems

- strong general IT literacy including experience of troubleshooting common issues and monitoring an office server

- an ability to work both independently and as part of a team

 

TO APPLY

Please send your CV and covering letter that clearly states how your experience and skills meet the Person Specification to office@blackdogonline.com with OFFICE MANAGER in the subject header. Applications close Monday 30th March 2015 at 5pm.